home
***
CD-ROM
|
disk
|
FTP
|
other
***
search
/
The PC-SIG Library 9
/
The PC-SIG Library on CD ROM - Ninth Edition.iso
/
1201_300
/
DISK1294
/
DISK1294.ZIP
/
CHAP4.TXT
< prev
next >
Wrap
Text File
|
1980-01-01
|
34KB
|
771 lines
4. GETTING STARTED WITH DAC EASY
SCREEN 4-1: DAC EASY ACCOUNTING
/-----------------------------------------------------------------------------\
DAC EASY ACCOUNTING
M A I N M E N U
1. FILE UTILITIES
2. GENERAL LEDGER
3. ACCOUNTS RECEIVABLE
4. ACCOUNTS PAYABLE
5. PURCHASE ORDERS
6. BILLING
7. INVENTORY
8. REPORTS
9. FORECASTING
10. END PERIOD ROUTINES
11. FILE CREATION AND MAINTENANCE
99. EXIT TO DOS
ENTER YOUR SELECTION:
\-----------------------------------------------------------------------------/
Look at the screen, and find the "ENTER YOUR SELECTION:". To me, it shows
that the computer expects me to select an option from the numbered choices.
This is the main menu or the screen from which we enter and proceed through
the program. We will always return to this screen to proceed to another
option. Next, I want to select option 4, which is "ACCOUNTS PAYABLE".
TYPE: 4
PRESS: [<-'] Enter/Return key
AND THE SYSTEM WILL: Return with the "ACCOUNTS PAYABLE" menu.
SCREEN 4-2: Return with the "ACCOUNTS PAYABLE" menu
/-----------------------------------------------------------------------------\
DAC EASY ACCOUNTING
ACCOUNTS RECEIVABLE ACCOUNTS PAYABLE
1. ENTER CASH RECEIPTS AND 5. ENTER INVOICES AND
TRANSACTIONS TRANSACTIONS
2. GENERATE FINANCE CHARGES 6. ENTER CHECKS TO PRINT
3. PRINT JOURNAL 7. PRINT CHECKS
4. POST 8. PRINT JOURNALS
9. POST
99. RETURN TO MAIN MENU
ENTER YOUR SELECTION :
\-----------------------------------------------------------------------------/
Look at the screen, and find the "ENTER YOUR SELECTION:". To me, it shows
that the computer expects me to choose an option from the accounts payable
options which are numbered five through nine. It also shows that we entered
the "ACCOUNTS PAYABLE" menu. Notice that the "ACCOUNTS RECEIVABLE" options
also appear on this screen. Next, I want to choose option number 5, "ENTER
INVOICES AND TRANSACTIONS".
TYPE: 5
PRESS: [<-'] Enter/Return key
AND THE SYSTEM WILL: Return with the "ENTER INVOICES AND TRANSACTIONS"
option.
Comments / Questions:
4.1. ROUTINE USED FOR PAYMENTS
This routine is used for payments which do not go through the "PRINT
CHECKS ROUTINE", any liability we need to pay such as advertising,
expense reimbursements, rent payments, and miscellaneous debits and
credits to vendors, this routine will also be used to set up an existing
company.
4.1.1. MAIN ENTRIES TO ACCOUNTS PAYABLE
The main entries to accounts payable are done through the purchase order
routine and has been explained previously. This routine is truly a minor
one.
4.1.1.1. ROUTINE TO SET UP AN EXISTING COMPANY
If this routine is used to set up an existing company, account 9998, "NOT
REGISTERED ACCOUNT" may be required. Here balances would be entered to
offset the accounts payable credit for an existing company.
4.1.1.2. NO WAY TO ENTER BEGINNING BALANCES
This is one part of this system which I do not like. There is no way to
enter beginning balances,and setting up an existing company is a lengthy
task. Also the appearance of the 9998 account on the trial balance and
the financial statements does not give a good impression.
SCREEN 4-3: Return with "ENTER INVOICES AND TRANSACTIONS"
/-----------------------------------------------------------------------------\
ACCOUNTS PAYABLE TRANSACTION # (I=Invoice)
VENDOR CODE NAME CODE (K=Check ):
INVOICE No. TRANSACTION DATE (D=Debit )
REF./CHECK No. DUE DATE (C=Credit )
DISCOUNT DATE DISCOUNT AVAILABLE
D I S T R I B U T I O N
ACCOUNT # ACCOUNT NAME DEBITS CREDITS REC.
--------- -------------------- ------------ ------------ -----
\-----------------------------------------------------------------------------/
Look at the screen, and find the "ACCOUNTS PAYABLE TRANSACTION #". To
me, it shows that the computer expects me to enter a transaction number.
This is done automatically by pressing the return. Since this is our first
transaction for this vendor the program will return with the number 1.
Next, I want to press the return to have the number entered automatically.
PRESS: [<-'] Enter/Return key
AND THE SYSTEM WILL: Return with the transaction number and allow us to
proceed to the vendor code.
Comments/Questions
4.2. TIME TO ENTER A TRANSACTION NUMBER
The only time we will enter a transaction number is for an inquiry, a
cancellation, or modification. When the number is entered, the information
previously recorded for that account number will be displayed. (See
audtrl on routine 5.1 for further details).
4.2.1. ADDRESS AND PAYMENT TERMS, VENDOR INFORMATION
This routine follows basically the same procedure outlined previously.
Inventory should have been set up in routine 11.5, and the vendor
should have been set up in routine 11.4. After the vendor code, the vendor's
name, address and payment terms will appear, editing or canceling follows the
same procedure outlined previously.
4.2.1.1. ENTER ACCOUNTS PAYABLE
Notice the "CODE" and the letter choices following. The "I" refers to
invoices that are not merchandise. This is how we would enter accounts
payable such as advertising. The "K" refers to any payment on these
transactions not made by the "ENTER CHECKS TO PRINT" option, which is
option 4.6."D" and "C" are confusing, since they can also be for vendor
transactions, however in actual use they cannot be, because if we try to
debit or credit inventory through this routine, the program will not
allow us to. Debits or credits to inventory can only be made through the
purchase order routines, and are made automatically by the system.
SCREEN 4-4: Return with the transaction number
/-----------------------------------------------------------------------------\
ACCOUNTS PAYABLE TRANSACTION # 0001 (I=Invoice)
VENDOR CODE 01 NAME RODRIGUEZ CO. CODE (K=Check ):
INVOICE No. TRANSACTION DATE 04/01/86 (D=Debit )
REF./CHECK No. DUE DATE 05/01/86 (C=Credit )
DISCOUNT DATE 04/11/86 DISCOUNT AVAILABLE 0.0
D I S T R I B U T I O N
ACCOUNT # ACCOUNT NAME DEBITS CREDITS REC.
--------- -------------------- ------------ ------------ -----
\-----------------------------------------------------------------------------/
Look at the screen, and find the " TRANSACTION # 0001". To me, it shows
that the computer has entered the transaction number automatically.
Notice the "VENDOR CODE", which has already been typed in, when we type in
the vendor code number the vendor's name, address and payment terms will
appear automatically, if the vendor file exists, if not the code number
will be rejected. (This should have been done using routine 11.4).
Next, I want to complete the transaction by typing in the remaining
information.
TYPE: (type in the remaining information item by item)
PRESS: [<-'] Enter/Return key (after each item)
AND THE SYSTEM WILL: Return with the completed transaction.
Comments / Questions:
4.3. VENDOR IDENTIFIED BY THE CODE NUMBER
The system will return with a previously entered vendor identified by
the vendor code number, and if found, the program will return with the
vendor name. Notice that after "NAME", "RODRIGUEZ CO." has appeared.
Also notice that information relating to the transaction date, discount
date and payment due date have appeared automatically. This is how I
know that the vendor is on file. Notice also that the date is 4-30-86.
This is the date that I typed in at the DOS prompt. It is always important
to key in the correct date at the DOS prompt, and not press the return
because this is the date that the program will read, and if the default is
used the program will read the default date of DOS, which will certainly
cause problems since the program calculates the discount available and
whether the invoice is overdue automatically using the typed in date.
SCREEN 4-5: Return with the completed transactions
/-----------------------------------------------------------------------------\
ACCOUNTS PAYABLE TRANSACTION # 0001 (I=Invoice)
VENDOR CODE 01 NAME RODRIGUEZ CO. CODE (K=Check ):K
INVOICE No.91749 TRANSACTION DATE 04/01/86 (D=Debit )
REF./CHECK No. 10000 DUE DATE 05/01/86 (C=Credit )
DISCOUNT DATE 04/11/86 DISCOUNT AVAILABLE 0.0
D I S T R I B U T I O N
ACCOUNT # ACCOUNT NAME DEBITS CREDITS REC.
--------- -------------------- ------------ ------------ -----
211 ACCOUNTS PAYABLE 24000.00 1
112 CASH IN BANK 24000.00 2
T
\-----------------------------------------------------------------------------/
Look at the screen, and find the "T". To me, it shows that the
transaction has been completed, and that this is what we enter when we
wish to tell the program the entry is complete. Next, I want to
return to the "ACCOUNTS PAYABLE" menu.
PRESS:[<-'] Enter/Return key,then [Esc] Escape key
AND THE SYSTEM WILL: End the transaction, and return to the "ACCOUNTS
PAYABLE" menu.
Comments / Questions:
4.4. ACCOUNTS PAYABLE
Press return to end the screen, then escape to return to the "ACCOUNTS
PAYABLE" MENU.
4.4.1. DEBIT OR CREDIT ACCOUNTS PAYABLE
Notice the "ACCOUNT # 211", this is one of the ways we can debit or
credit accounts payable. The other ways would be through other parts of
this routine 4.2, and also through the "PURCHASE ORDER" routine, which
i s option 5. We cannot make journal entries to accounts payable through
the GL. Accounts payable is one of the GL Interface accounts which has
it's own routine, the others are inventory and accounts receivable.
4.4.1.1. SAMPLE ENTRY
This is a sample entry only for demonstration purposes, since the payment
will be entered in the "ENTER CHECKS TO PRINT" routine. It was canceled
by using "C". When we use "C", we type in "C" where the "T" is, and enter
the "REC." number of the transaction we wish to cancel in the right most
column. If we enter the record number of the "ACCOUNTS PAYABLE" transaction,
the system will ask "DO YOU WISH TO CANCEL COMPLETELY (Y/N)?", answer "Y"
and the operation will be canceled. This method is used if the user makes
a mistake entering the journal entry and then keys the journal entry in again.
SCREEN 4-6: End the transaction
/-----------------------------------------------------------------------------\
DAC EASY ACCOUNTING
ACCOUNTS RECEIVABLE ACCOUNTS PAYABLE
1. ENTER CASH RECEIPTS AND 5. ENTER INVOICES AND
TRANSACTIONS TRANSACTIONS
2. GENERATE FINANCE CHARGES 6. ENTER CHECKS TO PRINT
3. PRINT JOURNAL 7. PRINT CHECKS
4. POST 8. PRINT JOURNALS
9. POST
99. RETURN TO MAIN MENU
ENTER YOUR SELECTION :
\-----------------------------------------------------------------------------/
Look at the screen, and find the "ENTER YOUR SELECTION". To me, it shows
that the computer expects me to enter a selection. Next, I want to
choose option number 6, "ENTER CHECKS TO PRINT".
TYPE: 6
PRESS: [<-'] Enter/Return key
AND THE SYSTEM WILL: Return with the "ENTER CHECKS TO PRINT" option.
Comments / Questions:
4.5. MAIN ROUTINE OF ACCOUNTS PAYABLE
This is the main routine of accounts payable. Through here accounts
payable is debited and cash is credited. This system is not logically
organized and routine titles are misleading as to their importance.
SCREEN 4-7: Return with the "ENTER CHECKS TO PRINT" option
/-----------------------------------------------------------------------------\
TRANSACTION #.......
VENDOR CODE.........
VENDOR NAME.........
INVOICE TO PAY......
INVOICE BALANCE.....
DISC. AVAILABLE.....
NET TO PAY..........
DISCOUNT TAKEN......
AMOUNT CHECK........
BALANCE AFTER CHECK.
\-----------------------------------------------------------------------------/
Look at the screen, and find the "TRANSACTION #...". To me, it shows that
the computer expects me to enter a transaction number, if I wish to cancel
a previously issued check, or to press return to have the number appear
automatically. Next, I want to proceed to answer the remaining questions
to be able to print a check.
TYPE: (answer each question individually)
PRESS: [<-'] Enter/Return key
Comments / Questions:
4.6. CANCELLATION PROCEDURES
To cancel, follow the previously described cancellation procedures.
4.6.1. VENDOR CODE
Notice the "VENDOR CODE", if we enter the vendor code and it has not
been previously defined in routine 11.4, it will be rejected. If it has
been previously defined the vendor name will be displayed automatically.
We will enter the invoice we want to pay, if it is not found the next
three rows will be "0". If it is found, the invoice balance will appear.
"DISC. AVAILABLE" is then displayed automatically. "NET TO PAY" AND "DISC.
TAKEN" must then be entered by the user. Balance after the check is then
calculated by the computer.
4.6.1.1. UNAUTHORIZED USER PASSWORD
This is another weakness in the program, if an unauthorized user the password
a check can still be printed because even if no invoice is found the system
will print a check. There will be a record of the transaction because it will
be recorded in the accounts payable and the vendor file, but still a measure
of protection will be to not allow a check to be printed if the invoice is not
found.
SCREEN 4-8: ACCOUNTS PAYABLE CHECKS TO PRINT
/-----------------------------------------------------------------------------\
ACCOUNTS PAYABLE CHECKS TO PRINT
TRANSACTION #.......0001
VENDOR CODE.........01
VENDOR NAME.........RODRIGUEZ CO.
INVOICE TO PAY......91749
INVOICE BALANCE..... 24000.00
DISC. AVAILABLE..... 0.00
NET TO PAY.......... 24000.00
DISCOUNT TAKEN...... 0.00
AMOUNT CHECK........ 24000.00
BALANCE AFTER CHECK. 24000.00
IS THE DATA CORRECT ? (Y/N) :
\-----------------------------------------------------------------------------/
Look at the screen, and find the "IS THE DATA CORRECT? (Y/N):". To me,
it shows that the computer expects me to verify that the data we entered
is correct. Next, I want to verify the data by typing "Y" and return to
the "ACCOUNTS PAYABLE" menu.
TYPE: Y
PRESS: [<-'] Enter/Return key
Comments / Questions:
4.7. VENDOR NAME APPEARS AUTOMATICALLY
Notice the information has been completed. As mentioned before the vendor
name appears automatically after typing in the vendor code. After typing in
the invoice number the next three rows appear automatically. We typed in the
the "DISC. TAKEN" and the "AMOUNT CHECK", and the rest was done automatically.
SCREEN 4-9: DAC EASY ACCOUNTING
/-----------------------------------------------------------------------------\
DAC EASY ACCOUNTING
ACCOUNTS RECEIVABLE ACCOUNTS PAYABLE
1. ENTER CASH RECEIPTS AND 5. ENTER INVOICES AND
TRANSACTIONS TRANSACTIONS
2. GENERATE FINANCE CHARGES 6. ENTER CHECKS TO PRINT
3. PRINT JOURNAL 7. PRINT CHECKS
4. POST 8. PRINT JOURNALS
9. POST
99. RETURN TO MAIN MENU
ENTER YOUR SELECTION :
\-----------------------------------------------------------------------------/
Look at the screen, and find the "ENTER YOUR SELECTION :". To me, it shows
that the computer expects me to choose an option. Next, I want to choose
option 7, "PRINT CHECKS".
TYPE: 7
PRESS: [<-'] Enter/Return key
Comments / Questions:
4.8. CONTROLS THE PRINTING OF ALL THE CHECKS
Before this routine is possible we must first do routine 4.5 and 4.6. This
routine controls the printing of all the checks. The system will always void
the first check by printing out void. This is a necessary process for the
printer alignment.
SCREEN 4-10: ACCOUNTS PAYABLE PRINT CHECKS
/-----------------------------------------------------------------------------\
ACCOUNTS PAYABLE PRINT CHECKS
THIS ROUTINE WILL PRINT CHECKS FOR
INVOICES ENTERED IN ROUTINE # 6
ARE ALL THE INVOICES TO BE PAID ENTERED? <Y/N> :
ENTER FIRST CHECK #
ENTER AMOUNT AVAILABLE
MAXIMUM INVOICES BY CHECK (1-10)
DATE ON CHECKS (YYMMDD)
CHECKING ACCOUNT #:
\-----------------------------------------------------------------------------/
Look at the screen, and find the " ARE ALL THE INVOICES TO BE PAID ENTERED?
<Y/N> : ". To me, it shows that the computer expects me to answer "Y" or
"N". Next, I want to answer "Y".
TYPE: Y
PRESS: [<-'] Enter/Return key
Comments / Questions:
4.9. PROCESS ACCOUNTS TRANSACTIONS
We must answer "Y' to proceed with the routine. This routine will only process
transactions that went through routine 4.6, but, routine 4.6 also requires
routine 4.5. All payments must go through routine 4.6, whether related to a
vendor, advertising or any other payment.
SCREEN 4-11: ACCOUNTS PAYABLE PRINT CHECKS
/-----------------------------------------------------------------------------\
ACCOUNTS PAYABLE PRINT CHECKS
THIS ROUTINE WILL PRINT CHECKS FOR
INVOICES ENTERED IN ROUTINE # 6
ARE ALL THE INVOICES TO BE PAID ENTERED ? <Y/N> : Y
ENTER FIRST CHECK # 000001
ENTER AMOUNT AVAILABLE 100000.00
MAXIMUM INVOICES BY CHECK (1-10) 1
DATE ON CHECKS (YYMMDD) 860430
CHECKING ACCOUNT #: 112 CASH IN BANK
PLACE CONTINUOUS FORMS IN THE PRINTER
AND PRESS <RETURN> WHEN READY
ARE THE CHECKS ALIGNED ? <Y/N> :Y
\-----------------------------------------------------------------------------/
Look at the screen, and find the "ARE THE CHECKS ALIGNED? <Y/N> :". To
me, it shows that the remainder of the questions have been answered, the
checks are in the printer, and the computer is asking if the checks have
been aligned. Next, I want to verify that the checks are aligned by
typing "Y", so that I may print the checks.
TYPE: Y
PRESS: [<-'] Enter/Return key
Comments / Questions:
4.10. PRINTING CHECKS
We must enter the number of the first check, which will be voided due to
the printer alignment process. We must then enter the amount we wish
to disburse at this time. The "MAXIMUM INVOICES BY CHECK" indicates the
number of invoices we are paying. This is another printing checks feature,
some vendors have numerous small invoices and credits which are part of the
payment and this is an unnecessary feature. We enter the date in the
year-month-day format, if we press return the system will default with the
date we enter at the DOS prompt. The system then requests that we place the
check forms in the printer and press return when we are ready to print the
alignment marks XXXX. The computer will then ask if the alignment marks are
aligned properly. The alignment marks must be printed over the perforation
line between the checks and the check stub.
SCREEN 4-12: ACCOUNTS PAYABLE PRINT CHECKS
/-----------------------------------------------------------------------------\
ACCOUNTS PAYABLE PRINT CHECKS
THIS ROUTINE WILL PRINT CHECKS FOR
INVOICES ENTERED IN ROUTINE # 6
ARE ALL THE INVOICES TO BE PAID ENTERED ? <Y/N> : Y
ENTER FIRST CHECK # 000001
ENTER AMOUNT AVAILABLE 100000.00
MAXIMUM INVOICES BY CHECK (1-10) 1
DATE ON CHECKS (YYMMDD) 860430
CHECKING ACCOUNT #: 112 CASH IN BANK
PLACE CONTINUOUS FORMS IN THE PRINTER
AND PRESS <RETURN> WHEN READY
ARE THE CHECKS ALIGNED ? <Y/N> :Y
PROCESS FINISHED !!
TOTAL CHECK PRINTED 2
TOTAL DOLLAR PAID 24000.00
PRESS <RET> TO ESC
\-----------------------------------------------------------------------------/
Look at the screen, and find the "PROCESS FINISHED !!". To me, it shows
that the computer expects me to verify the the checks printed by visual
inspection. Next, I want to return to the "ACCOUNTS PAYABLE" menu.
PRESS:[<-'] Enter/Return key
Comments / Questions:
4.11. FORMAT OF CHECKS
After the system has finished printing the checks the system will display
the total checks printed and the amount disbursed. Notice the "2", this is
because the first check was voided due to the printer alignment requirements,
the second is the actual check. Notice the "TOTAL DOLLAR PAID", this is the
total amount paid out. Canceling this transaction follows the same procedure
as outlined previously, except that you would physically void the check that
was printed out.
On the following page is a facsimile of the way the check would print out.
The format of the actual check is not screen visible.
SCREEN 4-13: "XXXXX"
/-----------------------------------------------------------------------------\
"XXXXX"
VOID - VOID
000001
04/30/86
000002
04/30/86 **** 24000.00
RODRIGUEZ CO.
16 W. 52ND STREET
MIAMI FL 33135
\-----------------------------------------------------------------------------/
Comments / Questions:
4.12. CONTENTS OF CHECKS
Notice the "XXXXX" in the upper left hand corner, these are the
alignment marks. Notice the "VOID - VOID" and the number below them.
This is the first check which was voided for alignment purposes. Notice
the line with the "91749" and the "24000.00" following it. This would be
the invoice number, the gross amount, (the 00.0 is the discount, since
none was taken it is 0), and the "24000.00" again is the net amount to pay.
Notice the date and the check number which is 2, since the first one was
voided. The upper portion is the informational part of the check and is
not the actual check. The actual check begins with the check number, below
that is the date and the net amount to pay, and in the lower left is the
vendor's name and address.
SCREEN 4-14: DAC EASY ACCOUNTING
/-----------------------------------------------------------------------------\
DAC EASY ACCOUNTING
ACCOUNTS RECEIVABLE ACCOUNTS PAYABLE
1. ENTER CASH RECEIPTS AND 5. ENTER INVOICES AND
TRANSACTIONS TRANSACTIONS
2. GENERATE FINANCE CHARGES 6. ENTER CHECKS TO PRINT
3. PRINT JOURNAL 7. PRINT CHECKS
4. POST 8. PRINT JOURNALS
9. POST
99. RETURN TO MAIN MENU
ENTER YOUR SELECTION :
\-----------------------------------------------------------------------------/
Look at the screen, and find the "ENTER YOUR SELECTION". To me, it shows
that the computer expects me to choose an option. Next, I want to
select option 8, "PRINT JOURNALS".
TYPE: 8
PRESS: [<-'] Enter/Return key
Comments / Questions:
4.13. THREE DIFFERENT JOURNALS PRINTED
In this menu three different journals may be printed, "INVOICES/TRANSACTIONS",
"CHECKS TO PRINT", and "CHECKS PRINTED".
They all follow the same procedure. These must be printed sequentially before
posting or the system will not post.
SCREEN 4-15: ACCOUNTS PAYABLE JOURNALS
/-----------------------------------------------------------------------------\
ACCOUNTS PAYABLE JOURNALS
JOURNAL TO PRINT
1. INVOICES/TRANSACTIONS
2. CHECKS TO PRINT
3. CHECKS PRINTED
ENTER YOUR SELECTION :
\-----------------------------------------------------------------------------/
Look at the screen, and find the " ENTER YOUR SELECTION". To me, it shows
that the computer expects me to choose an option. Next, I want to
choose option 1, "INVOICES/TRANSACTIONS".
TYPE: 1
PRESS: [<-'] Enter/Return key
AND THE SYSTEM WILL: Return with the "INVOICES/TRANSACTIONS" option.
Comments / Questions:
4.14. INVOICES/TRANSACTIONS IS ACCOUNTS PAYABLE JOURNAL
This is another example of how this can be misleading, "INVOICES/TRANSACTIONS"
is actually the Accounts Payable Journal.
SCREEN 4-16: Return with the "INVOICES/TRANSACTIONS" option
/-----------------------------------------------------------------------------\
ACCOUNTS PAYABLE JOURNALS
JOURNAL TO PRINT
1. INVOICES/TRANSACTIONS
2. CHECKS TO PRINT
3. CHECKS PRINTED
ENTER YOUR SELECTION : 1
Processing...
press <CTRL>+<X> to pause printing
\-----------------------------------------------------------------------------/
Look at the screen, and find the "Processing...". To me, it shows that
the computer is processing the transactions. Next, I want to examine
the facsimile print outs when the program finishes printing and return to
the "ACCOUNTS PAYABLE" menu.
PRESS: [<-'] Enter/Return key
Comments / Questions:
4.15. SCREEN FACSIMILES FOR EVALUATION PURPOSES
The same screen message is given while the program is printing out.
The same screen messages and procedures are followed for all three selections.
"CHECKS TO PRINT" must be printed before the actual checks are printed.
The format of the print outs are not visible to the user on the screen. The
following are facsimiles for evaluation purposes. The actual print outs are
printed out in condensed print.
SCREEN 4-17: JUAN, BOMB & FERUT INC.
/-----------------------------------------------------------------------------\
JUAN, BOMB & FERUT INC.
DATE: 04-30-86 PAGE : 1
TIME: 02:34
ACCOUNTS PAYABLE JOURNAL
TRAN VENDOR REF.# DUE DISC DISC C ACC
No CODE VENDOR NAME INV.# DATE CHECK# DATE DATE AVAIL. D G/L Dr Cr
---- ------ ----------- ----- ---- ------ ---- ---- ------ - --- --- ---
TOTALS : # TRANSACTIONS
GRAND TOTAL : # TRANSACTIONS
\-----------------------------------------------------------------------------/
Comments / Questions:
4.16. DATE AND TIME
Notice the date and time, these are the dates we typed in at the DOS prompt
when we booted up the system . (As explained in a previous audtrl).
4.16.1. HEADINGS: TRANSACTION NUMBER, VENDOR CODE, NAME, INVOICE NUMBER AND DATE
Notice the headings, they begin with the transaction number, then comes the
vendor code, then the vendor name, then the invoice number, then the date,
(in the year, month, day format), then the reference number or check number,
then the due date and the discount date, then the discount available, then
whether the transaction was a debit or a credit, then what account number
was debited or credited, and the amount that was debited or credited.
4.16.1.1. NUMBER OF TRANSACTIONS
Finally, the total number of transactions appears ,with the amounts that
were posted to them.
The "CHECKS TO PRINT" and "CHECKS PRINTED JOURNAL" follow the same formats,
except that the check journals are organized according to the relevant
information that they require such as the check number, the discount taken
and the net amount paid.
SCREEN 4-18: DAC EASY ACCOUNTING
/-----------------------------------------------------------------------------\
DAC EASY ACCOUNTING
ACCOUNTS RECEIVABLE ACCOUNTS PAYABLE
1. ENTER CASH RECEIPTS AND 5. ENTER INVOICES AND
TRANSACTIONS TRANSACTIONS
2. GENERATE FINANCE CHARGES 6. ENTER CHECKS TO PRINT
3. PRINT JOURNAL 7. PRINT CHECKS
4. POST 8. PRINT JOURNALS
9. POST
99. RETURN TO MAIN MENU
ENTER YOUR SELECTION :
\-----------------------------------------------------------------------------/
Look at the screen, and find the "ENTER YOUR SELECTION". To me, it shows
that the computer expects me to choose an option. Next, I want to
choose option 9, which is "POST".
TYPE: 9
PRESS: [<-'] Enter/Return key
Comments / Questions:
4.17. FACSIMILE PRINT-OUTS
We are returning to this screen from screen 16, the preceding were facsimile
print-outs for demonstration purposes.
4.17.1. POSTING PROCESS AND CHECKS TO PRINT
The posting process follows the same procedures outlined previously, the
print routines must be printed out in sequence, with the exception of
"CHECKS TO PRINT" which must be printed out before the "PRINT CHECKS" routine.
SCREEN 4-19: POST A/P TRANSACTIONS
/-----------------------------------------------------------------------------\
POST A/P TRANSACTIONS
WARNING: BEFORE YOU RUN THIS ROUTINE BE SURE
YOU HAVE PRINTED JOURNALS AND CHECKS AND
FILES BACKUP TO PREVENT ANY POWER OR
HARDWARE FAILURE.
DO YOU WANT TO CONTINUE ? (Y/N): Y
BE SURE PRINTER IS ON-LINE AND PRESS <RET> TO BEGIN
POSTING
\-----------------------------------------------------------------------------/
Look at the screen, and find the " DO YOU WANT TO CONTINUE? (Y/N): Y".
To me, it shows that the computer expects me to answer with a "Y" to
continue, after having printed the checks and journals, and having made
the necessary backup files. Next, I want to return to the "ACCOUNTS
PAYABLE" menu, after the posting process is completed.
PRESS: [<-'] Enter/Return key
Comments / Questions:
4.18. WARNING MESSAGE AND BACKUP FILES
Notice the warning message, as mentioned previously routines must be printed
and backup files must be made before posting. If the printing routines are
not done, the system will not post the information.
4.18.1. ACCOUNTS PAYABLE
We will press the return and return to the "ACCOUNTS PAYABLE" menu when the
posting process is complete, (the program will give the user a screen
message), from the "ACCOUNTS PAYABLE" menu we will type 99 and strike the
return to return to the "MAIN MENU".